NYSFAAA EXEC COUNCIL MEETING MINUTES
7 –8, 2005
SPRINGS PRIME HOTEL
Present: Sue Aldrich, Carolyn Corcoran, Gail Drapala,
Clair Jacobi, Sharon Karwowski, Heather McDonnell (for Maria Barlaam), Judi
Miladin, Karen Price-Scott, John Smith, Earl Tretheway, Samantha Veeder, Joan
Warren, Mike Williams
Unable to Attend: Anne
Barton, Kevin Ryan
Guests: Johanna Kelly,
SECRETARY’S REPORT –
- February 2005 meeting minutes were distributed
beforehand via email; reviewed for changes
- MOTION: TO
APPROVE FEBRARY 2005 MEETING MINUTES; WARREN/SMITH; MOTION WAS APPROVED.
DEVELOPMENT REPORT – Karen Price-Scott
- Karen handed out her report and summarized the
Gramm, Leach, Bliley (FERPA) training held to date and the upcoming
session in Albany at Charter One.
Karen is working on FERPA training session locations for Rochester
and Manhattan for May
- Judi and Karen will meet to discuss next plans
(issues) for training
TREASURER’S REPORT –
updated us on outstanding invoices; she sent out 7 letters for conference
payment overdues; has gotten payment from 3 of those 7
as successful a response from membership dues non-paid’s. Short discussion held on whether to
delete non-paid’s from member database.
Decision made that since non-paid’s arent’ getting any benefits,
it’s best to leave them there until at least end of the fiscal year
regions are now current with quarterly reports to the Treasurer
will check with Chett on status of financial reports
1, 3 and 7 have received training funds
made to get expense reports to Sam in a timely way
of Coordination of sponsorship items with Conference items
showed draft letter for vendors and did talk to ATAC about putting vendor
sponsor process on website and it’s possible; discussion ensued on this
with lots of input from Region 7
had discussion on annual vendor sponsor items and whether dollar amounts
for categories of sponsorship need revising
- MOTION: FROM VEEDER/WARREN: TO SET ANNUAL
05-06 STATEWIDE SPONSORSHIP AS FOLLOWING:
LEVEL $12,000 AND ABOVE
LEVEL $8,500 TO 11,999
LEVEL $5,000 TO 8,499
LEVEL $1,500 TO 4,999
MOTION CARRIED UNAMIMOUSLY.
MOTION: FROM VEEDER/TRETHEWAY; TO APPROVE ANNUAL SPONSORSHIP PRICES FOR
0506 TO INCLUDE A FUTURE COST SETTING ON LEGISLATIVE GAZETTE AD; MOTION
MOTION: FROM WARREN/VEEDER ; TO PUT SPONSORSHIP
PROCESS ON THE WEBSITE AND IN THIS FIRST YEAR, A PAPER COVER LETTER WILL BE
SENT TO VENDORS AND AN EMAIL WILL BE SENT VIA NYSFAAA LISTSERV. MOTION APPROVED UNANIMOUSLY.
V.P. MEMBERSHIP REPORT – Joan Warren
paid members (1600 duplicated)
is working on producing membership makeup report by region
membership application is closed
membership registration is open
asked ATAC to produce a variance report to show who’s registered for
membership vs. who’s registered for an event (like Novice, annual
conference). Should be able to use
Novice 2005 registration process to gauge how annual conference
registration will go
membership application is open; required vs. optional fields on membership
application could be significant for regions who want to target certain
training and do demographic analysis
‘lifetime membership’ discussion occurred
learned that Tom Dalton had given lifetime membership to: Peter Keitel
and Dan Hunter and that Irv Bodofsky, Frank Hynes, Joseph Sciame, and
Richard Strohl had been awarded it as well, in addition to them, that
George Chin had also earned it as
he’s the most recent recipient of the Lifetime Achievement award, so
those seven (7) individuals are considered “lifetime” members at this
- MOTION: TO GRANDPARENT IN, AS LIFETIME
MEMBERS, THE SEVEN INDIVIDUALS LISTED ABOVE AND FROM HERE FOREWARD,
LIFETIME MEMBERSHIP WILL BE GIVEN AS A BENEFIT TO LIFETIME ACHIEVEMENT
AWARD WINNERS ONLY. LIFETIME MEMBERS WILL PAY NO MEMBERSHIP FEES. MOTION MADE BY WARREN/SMITH. MOTION CARRIED UNANIMOUSLY.
CONFERENCE 2005 REPORT – Gail Drapala
handed out tentative program and went through it
Novice reunion is ‘pre-conference’ event
brought up issue that ATAC has redesigned the conference registration and
membership payment process for NYSFAAA in order to allow members to add additional
regional affiliations throughout the year. As a result, the membership fee and conference fee are being
billed separately (separate invoices).
Joan has agreed to handle the processing of conference registration
payments in order to ensure that conference attendees are paid members,
and to facilitate follow-up activities.
The point was made that this process is similar to EASFAA; the
EASFAA Membership Chair handles their conference registration payments. Note: Council meeting postscript
– Joan contacted the Conference 2005 Registration Chair, Sheryl Mihopulos,
who volunteered to assist with the payment data entry process.
FEDERAL LEGISLATIVE COMMITTEE UPDATE – Jim Vallee
went over his plan and updated us on committee composition
asked about linking Exec Council annual February lobbying more closely
with Legislative Forum; everyone thought this would be a good idea and Jim
plans to contact Brian Petratis of the College Board about future
handed out Texas Guarantee’s website federal bill summary as well as
NYSFAAA’s 2004 Draft Reauthorization platform and all read it
followed on what we might want to add to our draft platform
suggested taking the TG piece to regional level and getting comments from
regions; it was decided that it should be discussed at regional level and
EC rep’s should get something back to Jim Vallee by June Council meeting.
HESC REPORT – Mike Williams
is currently doing HESC Update and from going to some regional meetings
recently, knows that HESC needs to be time-sensitive at regional meetings
emphasized he’d report back to HESC anything Council wishes
mentioned that a Speakers Bureau is a necessity and since NYSFAAA now has
a place on website for people to register as such, that all should utilize
EASFAA REPORT – Judi Miladin for Anne Barton
a reminder that the conference is coming up and encouraged all to attend
PRESIDENT’S REPORT – Judi Miladin
time on annual conference 2005 planning
research on the lifetime membership issue
time on issues with Jim Briggs Workshops (all cleared up)
contract for Conference 2008 with Turning Stone; our attorneys wanted
on Gear Up; there was some delay in getting contracts to us due to State
Budget Office shutdown in late March; there was concern about NYSFAAA
matching funds; Judi didn’t want to commit until saw contracts and they
arrived on 4/6/05 and Judi needs to review. If all looks okay in contracts, we’ll go ahead and apply our
matching funds. We would still
have time to spend the money or it could be carried over. Cathy Bellomo will replace Anne Barton
as Gear Up liaison.
time on some elections issues, both statewide and regional.
sent letters to congressional representatives on maintaining Perkins
request of Sam Hoyt, state representative in Buffalo area, Judi drafted a
letter to Sheldon Silver asking for continued funding for EOP. Dan Sistarnik helped in drafting the
has heard from LaValle and D’Agatti’s offices that they’d like to continue
discussions on TAP reform
was contacted by a coalition who supports taking away drug conviction
offense from aid regulations
to Paula at ATAC about registering different domain names; cost is $100/name
to register name and $25 annual fee to maintain them (possibly would
register NYSFAAA.com, NYSFAAA.net, NYSFAA.com, NYSFAA.net)
- MOTION: TO REGISTER NYSFAAA.COM, NYSFAAA.NET,
NYSFAA.COM, NYSFAA.NET AND NYSFAA.ORG AS OTHER DOMAIN NAMES. WARREN/SMITH. MOTION APPROVED UNANIMOUSLY.
is looking for a statewide CAAN chairperson; discussion took place on
taking another long look at CAAN and the population we’re trying to
serve. John Smith offered to
retract his resignation as statewide CAAN Chair. Judi and John will talk further about that.
Conference pin as NYSFAAA’s gift for July conference was discussed. Judi has done some research and passed
around a catalog; she’ll stay in touch with Council via email on this
POLICY AND PROCEDURES MANUAL UPDATE
recommended that we take the most recent update of P & P manual, dated
December 2000, and everyone read it before next meeting and come ready to
discuss and update it for June 2005 meeting. Carolyn will mail a copy to Anne Barton and Kevin Ryan.
Aldrich indicated that the Conference 2006 Steering Committee has asked
for an idea of what Council expects for a bottom-line profit. Judi responded that Sam would probably
need to look historically at what profits have been. John replied that $20000 seems average
or normal in his experience.
Rochester 2004 Conference made much of a profit than was expected.
ADJOURN AT 10:35 A.M.
SMITH/DRAPALA. MOTION APPROVED.