NYSFAAA EXEC COUNCIL MEETING
February 5, 2007
Council: Dave Canaski, Mark Humbert (representing
region 3 ), Kerry Lubold, Andrea Mason, Heather McDonnell, Janet McGrath,
Sheryl Mihopolus, Judi Miladin, Nancy Teodecki, Angela Van Dekker, Brenda Wright ( absent :Maria Barlaam,
Marilyn Faller, Sharon Karwowski)
Jim Vallee, Linda Bridgewater,
Karen Taylor, Christine Sears, Katrina Delgrosso, Claire Jacobi, Patricia
Johnson, Bill Mack, Beth Turner
HESC liaison: Mike
Guests: Warren Hoffman, Mark Schwartz
Meeting Called to Order, 1:08 PM - Dave Canaski
Motion to waive reading of the
minutes. H. McDonnell/A. Mason. MOTION APPROVED
Secretary’s Report- Nancy Teodecki
Minutes of the December meeting distributed prior to meeting
and corrections received prior to meeting.
MOTION: To approve minutes of December
2006 council meeting with corrections.
McDonnell/ Humbert. Motion
President’s Report: Dave Canaski
with council on discussion on Attorney General Cuomo’s letter sent to colleges across the country about how
they choose the providers included on their “preferred lender”lists.
- Conference 2007:
conference call with co-chairs; discussion of preparation of budget,
conference planning , and implementation of recommendations to the
committee based on work of the Professional Ethics & Standards
committee. Some modifications of recommendations agreed upon by
participants. Other meetings held:
Conference committee chairs, the Treasurer, and chair of Finance & Budget Committee meeting , and a
Conference committee meeting.
call with Treasurer and chairs of committees who report to her.
December recommendations from Professional Ethics & Standards
committee, revisions to budget layout, planning for activities leading up
to the budget presentation in June, development of web-survey on
professional standards, & simplification of the development process.
Goal Sunday: 13 sites statewide scheduled for 2/11. Accounting and
purchasing procedural issues were
successful in purchasing the NYSFAA.org ‘near-miss’ domain name for
$250. Ideta Daniel is working with ATAC to get the site set-up as a
re-direct to NYSFAAA.org.
Relations Committee: preparations for the Legislative Forum. Created a
position paper (distributed at training session following the meeting)
Standards and Ethics Committee: Doug Schaeffer has stepped-down as
co—chair due to his new job responsibilities. He will remain on committee
and serve as vice-chair. Howard Leslie of Monroe College has agreed to
Treasurer’s Report: Marilyn Faller
- All invoices received as of February 2nd
have been paid. Conference revenue
fell short of budgeted amount, though the conference expenses were also
less than budgeted, the results was a net conference income of $29,793.93.
- November revenue sharing checks were
mailed for all regions. January
revenue sharing checks were mailed for all regions except 5 and 7. Region 5 check held pending receipt of
second quarter financial statements.
Region 7 check held pending
receipt of second quarter financial statements, and the return of the
College Goal Sunday advance.
- The Budget template was revised to match
the updated committee structure and $2,500 was allocated for the Ethics
and Standards Committee, as per the vote at our December meeting. Note that the Budget doesn’t
balance by $2,500 for this reason.
- Met with Brenda Wright (Finance &
Budget Chair) to discuss how the Committee could help with some of the
Treasurer responsibilities. We
agreed that Brenda would be responsible for paying all invoices
associated with the annual conference.
This information has been communicated to the 2007 Conference
- Submitted an application for Internet
Banking Services to HSBC, and expect the service to be available and in
use within the next month.
Also submitted an application to view our savings account
information online, rather than via paper statements. This should also be in place by next
month. In addition to Treasurer,
checking writing privileges for Dave Canaski and Brenda Wright will be
- Purchased the online version of
Quickbooks so that our account information can be viewed by more
than one person over the web. Once
the data conversion is complete Treasurer
will set up logins for herself, Dave Canaski, Brenda Wright, and
our auditors. The cost for this
service will be $16.00 per month. Expect data conversion to be completed
within the next week.
1st VP- Joan Warren
Membership – total membership
1309. Outstanding payment issues: mass
e-mail reminders sent for all ‘non-renewed previous members’.
2nd VP- Maria Baarlam--reported by H. McDonnell
- Novice: starting Sunday instead of Saturday, finishing Friday morning.
- During Novice update Angela VanDekker brought forward a
proposal by Howard McGinn of Academic Finance Corporation - a $10,000
donation in memory of Doug Boucher
- as scholarships for folks to
attend Novice. Further discussion needed; Dave & representative will
set-up conference call with Development & Novice Committee chairs.
Secretary’s Report- Nancy Teodecki
Early Awareness- (reported by Nancy)
TO COLLEGE: co-chairs discussed the proposal. Since the program mirrors Gear Up and we are financially committed by
contract to Gear Up, we do not feel we want to spread our resources
(people) thin by duplicating efforts.
call with committee scheduled for February 12. Every region now has
a representative on the committee.
High School Outreach- Karen Taylor, Co-chair
meeting has been scheduled for the High School Workshops on April 6th
in Syracuse. Kathy Michalski issub-committee chair for the
coming year. Additionally, an invitation is being sent to all past
site coordinators inviting them to the meeting and asking them to continue
to act as site coordinators for 2007. We are currently looking
for a school person for Region 6; hope to have someone in place very soon.
and HESC also continued the long history of distributing information
designed to educate students and families about aid opportunities by
distributing the 2007/2008 Student Financial Aid Wall Chart, “Get The
Facts About Financial Aid” flier and HESC’s “How to Apply Fact Sheet” to
High School Counselors, libraries and legislative offices. We have
had many follow up requests for additional copies from the legislative
- The “What You Need to Know About: Using
College Planning Services and Consultants” brochure is now posted to the
NYSFAAA website. Copies of the brochure are also being sent to high
schools throughout the state.
- Once College Goal Sunday has passed the
our focus will be turning to discussions concerning CAAN and the
development of the two new websites for Financial Aid Nights and the interactive
listing for school counselors in the state.
Communications/Website- (report read by Nancy)
NYSFAAA Special Report page in the February 5th issue of The Legislative
Gazette is set to go. Copies will be delivered to council at the meeting.
with Brian Ghanoo from Region VI on a "New York Statewide Default
Prevention Project" page for the website. It's now in the testing
phase, and Brian and his "Advisory Team" are currently reviewing it.
He scheduled a conference call (Jan 31)
with Jeff Baker of the Department of Education to discussion a few
options. Two questions posed : whether the new default products and services
webpage will be updateable later ( response –YES) and whether the calendar
function at the NYSFAAA website could include a unique color/event title
for "student success/default prevention" (response: The online
calendar is restricted to 5 categories. Right now they are Administrative, Events, Meetings,
Region, Other. Dave will review further
with major updates, there are lots of
little things on the site that need updating (example-student scholarship
application is 05/06) . Direction needed for responsibility and flow of
information- State Chairs , Officer in charge of Website Committee or Website chair? (council
agreed that state chairs should be responsible)
Regional postings: Would each region review their regional site
information under ‘Notes/Report Index’ page to take a look and
remove the out- dated information. If there is something there that they would like archived,
Counselor Workshops- Patricia Johnson
Pat gave the
final 2006 Fall Guidance Counselor Workshop report. Overall good evaluations.
There are some discrepancies in the Treasurer’s report versus her report but
she’ll contact Marilyn to resolve. She thanked council for the opportunity to
serve for the past several years and will continue to assist with this workshop
on the regional level
1: Janet McGrath
- Meeting held for the 2007 Support Staff Workshop on 1/31. Co-Chairs: Kathy Michalski and Rachel
- College Goal Sunday, Medaille College, 2/10/07 from 12 – 5
- NYSFAAA Region 1 membership meeting 2/22/07- Round Table
- 2/26/07 meeting for the 2007 Admissions Advisor Workshop at the
University of Buffalo.
- Janet McGrath, Region 1 Representative, sent out
information on the Mission Statement.
One comment was received that it looked good.
Region 2: Andrea Mason
- No meeting since our Holiday meeting in December.
- Next meeting 2/15/07 at
Roberts Wesleyan College; Dan Hunter will do training on the Importance of
- College Goal Sunday, 2/11/07,
East High School in Rochester.
3: Sharon Karwowski (presented by Mark
- Our January meeting was
primarily devoted to an open discussion about Executive Council, Statement
of Principles, and Proposed Mission Statement. Some ideas/thoughts discussed:
• Principles should be overarching and not too specific.
• We should be focused more on our mission and legislative
• Positively promote ourselves better-
who we are, what we stand for.
• Training on ethical standards suggested at Novice and at the conference.
• Mentoring should focus on the bigger picture of ethical behavior
• Time set aside for a regional meeting at the conference and possibly
state wide meeting at the larger conferences like Department of Education
Fall conferences to help
promote mentoring and our values
• What happened to membership cards
and pins? Mission statement could be on
the back of the membership
- Updated region on
responsibilities of council representative since it’s an election year.
- In regards to articles
for the Webletter, the region felt that committee chairs should be
responsible to submit a brief article about their particular event(s).
College Bowl Sunday, 2/11/07, 10-2.
Concern about lack of publicity.
Region 4: Brenda Wright
- Holiday meeting 12/7/06 at the Italian
American Community Center. Collection for Toys for Tots. Financial Aid
Jeopardy; questions on the HERA changes.
- Support staff workshop, 12/14/06, at
Glen Sanders Mansion, Scotia. Topics: HERA, HESC updates on loans
grants & scholarships,
emotional intelligence presentation & financial aid jeopardy.
- Next meeting 2/8/07,training by Jim
Vallee on updates in Congress.
- Hosting 2 sites for College Goal Sunday- Troy HS and Fort
- 3/30/07 region 4 &5 joint training
Region 5: Heather McDonnell
has not met since the last Executive Council meeting. Activities within
the region will be reported by the High School Outreach Committee. Our
next meeting will be on 3/16/07 at Sarah Lawrence College.The training
session will be on communication and strategic planning between offices on
- College Goal Sunday site in Yonkers, NY. CGS will be
held at Lincoln High School on 2/11/07. We have been advised that another
high school for near-by Portchester has been invited as well.
- Region 5 will co-sponsor an Intermediate Training
workshop with Region 4 , 3/30/07 at the Citizens Bank Place, Albany. The
topics will include ACG/SMART, Legislative update, citizenship issues and
a Leadership session. Also planning a Support Staff workshop to be held
later this spring.
Daskin from Sarah Lawrence is Region 5’s coordinator for the annual
Tri-Regional meeting tentatively scheduled to be held at NYU in early May.
6: Angela VanDekker
Regional committee progressing:Tri Regional will be in May either at NYU or
Fordham (most likely at NYU).Representatives from all three regions, new
members involved. Concerns on budget-
$3,000 is not sufficient.
- Jim Briggs Tax Workshop, 2/15/07 at John Jay College
- 1/19/07 regional meeting at Baruch College; lower attendance (Probably
too close to start of spring classes.)Difficulty in securing meeting
space; limited when a meeting could be scheduled. Over 40 signed up and
34 attended. Program included: HESC update,
Financial Literacy-Personal Financial Guidance for the College Student by
Steve Malin from the Federal Reserve Bank of New York, Fundamentals of
Needs Analysis-Hands on with Case Studies, Discussion of the Mission Statement.
- Prior to the meeting, the mission statement from the
governance Committee and a second version were emailed to region 6 members
along with the Statement of Purpose from the constitution in order to
spark thinking. There was a
general discussion about mission and an alternate mission statement was
suggested. The statement, forwarded to Judi Miladin and LRP committee: “NYSFAAA is a
charitable, volunteer association that brings together financial aid
professionals to promote professional development, mentoring and
networking in an environment of mutual support to facilitate the work of
these professionals in promoting, advocating for and providing student
access to post-secondary education. “
- Requested Shelley Worrell to send a picture for the regional
page. Mary Torres-Erickson will forward regional news to Laura Worley for
the web letter.
Region 7: Sheryl Mihopolus
- January meeting well
attended (over 40 attendees); focus on government benefits which are
reported on the FAFSA. Discussion
of these benefits by the region preceded an hour long presentation by a
professor from the Adelphi School of Social Work. One of the laws
governing federal financial aid changed this year, and expands certain
eligibility criteria for applicants who have already met a "means
test." The means tests
include supplemental security income, food stamp program, free and reduced
price lunch program, TANF, and the WIC program for women and
- Presentation: What kinds
of people are eligible, what the benefits provide, where people go for
assistance, how long the benefits last, and general questions of that nature. The law didn't mention Section 8
housing but that's another category of applicants we get quite
frequently. The website
http:fcpe.adelphi.edu./Social_site/index.htm contains important benefit
information which may assist all NYSFAAA members. If NYSFAAA feels that a link to this
site would be something we wish to have on the NYSFAAA website I’m certain
that we could secure the permission of the site’s creator. The site is called “Government Money
for Everyday People” and includes 70 federal, state and local programs
available in New York State.
- Jim Gathard from Bank of America gave the
membership an overview of the “hot” legislative issues like student loan
interest rate reductions. Jim’s
report was given as a follow-up to information he presented at our
Events: Region 7’s Tax Workshop, 2/13/07 at Molloy College. Financial Aid 101 for non-financial aid
personnel – registrars, admissions, and bursar, March 2 at Bank of America site in Farmingdale.
Region 8: Kerry Lubold
Our region hasn’t
met since last council meeting. Our next region meeting is on March 2nd at
toll-free line dedicated for financial aid professionals; will
feature a redesigned and simpler voice response system, which will also
allow callers to be transferred to their chosen HESC program area. .
on recent feedback from school and lender partners, HESC will not be
providing a public link on hesc.org to Greentree’s new Student Loan Buying
Dwire, the former Regional Manager for Key Education, has joined
HESC’s College and University Relations teams.
recently e-mailed the January ’07 edition of the “HESC Colleague
Newsletter” to financial aid administrators throughout the state;
updates new 07-08 TAP
enhancements, and also spotlights NYSFAAA President David Canaski.
- The 2007-08 College Data Survey is now available
on the Web. This data survey is used annually to collect specific school
information for TAP, APTS and scholarship processing.
- New TAP Enhancement for 07-08 -Effective immediately, students whose
residence is being questioned can now complete the NYS Residence Review
Questionnaire on-line at HESC.org. If a student reports a state or country
other than New York State on his FAFSA in one of the four
questions listed below, their residence will automatically be questioned
and the code “7” will appear on his TAP record. If the student completes
his ETA on-line, they will be linked to the Residency Questionnaire: student address, student state of
residence, student driver’s license, parent state of residence OR date of
residence is less than one year from September 1 of the prior year.
Additionally, colleges can download a Residency Questionnaire at HESC.org
to distribute to students for completion (questionnaire under “Forms for
Financial Aid Professionals” in the General Functions section within
- The New York State Licensed Social Worker Loan
Forgiveness Program (LSW) is now
on-line. LSW is the first program to adopt the on-line application
Conference 2006 Final Report - Beth Turner, chair
thanked HESC for their contribution for AV needs by keeping each session
supplied and providing staffing assistance. Found that most of the
meetings were by conference calls versus on-site meeting; keeping in
contact with committee chairs is
critical. Profit was made even with low budget. Along with the official
evaluation she has received many personal e-mails with positive comments.
Conference Report distributed to council; report accepted by the
Conference 2007- Claire Jacobi
Discussed the 4 tracks of the program. Conference rate of
rooms $209. Would like executive council to book their own rooms; was agreed to
by council. Council suggested that the room availability be presented to
council the day before the availability presented to general membership. Claire
and Katrina will further discuss the details for sponsorship.Committee
requesting a registration fee increase.
MOTION: to increase the registration fee to $285. McDonnell/Humbert.
MOTION APPROVED UNANIMOUSLY.
MOTION: to accept the 2007 Conference budget.
MOTION APPROVED UNANIMOUSLY.
SUNYFAP Open Forum – Warren Hoffman, Mark Schwartz
NYSFAAA/SUNYFAP cooperative ventures . Purpose of
discussion- to brainstorm and articulate ways in which these two organizations
that share our members common goals,
pool talent and resources to create training and other programs that
will benefit our memberships. Brief
history of SUNYFAP was given to council. Discussion on what type of training is
needed/ sharing costs, how to enhance/promote volunteerism.
Ideas: Preparing current members to move-up
(resume/interviewing skills), What you need to know about becoming a Director,
promote networking, how to reach the younger generation/getting folks involved,
establish joint fall training with SUNYFAP rather than with EASFAA.
Agenda Items: Mission
Statement- Judi Miladin
Revised Mission statement sent prior to meeting. To be used
broadly in publications and internally along with Statement of Purpose.
is a charitable, volunteer association of financial aid professionals
advocating for, and promoting equal access to post secondary education for all
students. NYSFAAA offers education, professional development, and networking
opportunities for its members and for colleagues in related education,
business, and governmental profession.”
MOTION: To accept the revised Mission Statement.
MOTION APPROVED UNANIMOUSLY.
Long Range Plan- Judi Miladin
Each region to nominate at least 2 people for committee and
names given to Judi no later that March 8th ; budget $21,934 to
complete plan. Will be presented at Fall conference
MOTION: To accept Irv Bodofsky’s recommendations and
adopt the $21,934 budget for the Long Range Plan. Miladin/Humbert. MOTION APPROVED UNANIMOUSLY.
Agenda Item: Diversity
Committee- Joan Warren
Proposed language distributed prior to meeting.
Purpose: (A) To encourage and support the active involvement
and professional development of members from under-represented groups in the
Association, and to assist these members in growth toward leadership positions
within the Association. (B) To collaborate with other standing committees to
ensure that the Association’s outreach activities reflects the diverse
membership and under-served communities. (C) To ensure that the Association
reflects the diverse membership, geographic regions, institutions, and students
we serve in all aspects of the governance and activities of said organization.
1- Work with Region
Chairs & Regional Membership Chairs to identify under-represented groups
within the region.
2- Develop outreach strategies to inform target groups about
NYSFAAA activities and membership benefits.
3- Review demographic make-up of all NYSFAAA committees and
make recommendations to the President/Committee Chairs for potential committee
appointees that will enhance diversity
4- Collaborate with Government Relations Committee on
diversity related issues.
5- Assist the Early Awareness and High School Relations
Committees in identifying and reaching out to diverse and under-served
6- Work with Conference Committee on developing
MOTION: To amend the Policy and Procedure Manual as
Discussion: concerns on section B & C and #3 with
regards to ‘how does a volunteer organization ‘ensure’ balance is met’;
compromises President’s and Chair’s recruitment efforts.
MOTION to TABLE MOTION. Wright/McDonnell. 5 Ayes, 5
Friendly Amendment offered by
Revise ‘B’ under purpose to: To collaborate with other
standing committees to assist the Association in reaching out to facilitate
diversity and representation from under served communities.
And revise under Duties, number 3 to: Review demographic make-up of NYSFAAA
committees and provide assistance and possible suggestions to the
President/Committee Chairs for potential committee appointees which will
MOTION To ACCEPT Friendly Amendment to original motion .
5 Ayes, 5 Opposed. President voted to break tie.
Dave will ask Joan to form committee to re-visit language
for further discussion.
MOTION TO ADJOURN MEETING at 5:20 . Teodecki/Humbert
Training after meeting for those council members meeting
with legislators on Tuesday, Feb 6th. Jim Vallee and Dave Canaski
provided the ‘Forum’ information packet and the NYSFAAA position paper.